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6.1 A Special Congress, to address urgent issues, may be called under the following conditions: 6.1.1 if either the National Office Bearers or, more than half of the membership, deem it necessary to hold a Special Congress they shall follow these procedures providing motivations, a draft agenda and any proposed motions, resolutions, petitions or proposals to be presented to the Special Congress: 6.1.1.1 the National Office Bearers shall, through the National Executive Committee, propose to Branches that a Special Congress be held; 6.1.1.2 more than half of the total membership must petition the National Office Bearers, through the National Executive Committee, to convene a Special Congress. Within forty (40) days of them receiving that petition the National Office Bearers must organise and convene a Special Congress. 6.1.2 the proposal of a Special Congress shall be transmitted to the Branches by the quickest communication method available, and the Branches shall acknowledge receipt within one (1) working day of receipt of the communication; 6.1.3 the Special Congress will be held unless at least half of the Branches in good standing object to this in writing within twenty-one (21) working days of the last acknowledgment of receipt according to 6.1.2 above, failing sufficient objection the Special Congress shall be held within twenty-one (21) working days of the lapse of the 21-day objection period; 6.1.4 any proposals, motions, resolutions or petitions presented in accordance with 5.7.3 or, counters to any of the proposals, motions, resolutions, petitions or agenda items notified by the National Office Bearers under 6.1.1, shall be sent to the General Secretary, through the National Administrative Office, within fourteen (14) days of the final announcement of the date of a Special Congress. The General Secretary shall, at least one (1) week before the Special Congress, supply to each Branch a final agenda for that Special Congress; 6.1.5 the Special Congress may only address the items submitted in the above manner (6.1.1; 6.1.4) during its proceedings, no other business, motions, resolutions, proposals or petitions will be discussed; 6.1.6 the rules governing representation, quorum, voting rights and voting procedure shall be the same as for a National Congress as stated in paragraphs 5.4, 5.5 and 5.6 except that no proxy voting shall be allowed. 6.2 Minutes of the Special Congress shall be taken in an appropriate manner by the National Administrative Office staff under the direction of the General Secretary and shall be disseminated to the Branches within one (1) month of the Special Congress. 6.3 Minutes of a Special Congress shall be ratified at the next National or Special Congress and signed as such by the National President and General Secretary. 6.4 Minutes of a Special Congress shall be stored for the life of the organisation. |
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